It is important to track your employees' compensation and changes to their job info for audit purposes. In Collage, you can store the following job info as it changes over time (past, present, and future):

  • Title
  • Location
  • Department
  • Manager
  • Compensation (pay, bonus, commission structure)
  • Start Date
  • Employment Type

Update current job info

To update an employee's current job info:

  1. Navigate to the employee's job tab
  2. Click the pencil icon on the right side of their current job info
  3. Enter the desired changes and click "Save"

Schedule future changes

To update an employee's job info on a specific date in the future (e.g. promotion): 

  1. Navigate to the employee's job tab
  2. Click "Make a Change"
  3. Enter the desired changes and set the effective date to a day in the future and then click "Save"
  4. The employee's future job will now show a scheduled change that will automatically take effect on the selected date.

NOTE: When editing or adding job info, use the comments box at the bottom to store the reason for each change.

Add job history

To update an employee's job info for a point in time in the past:

  1. Navigate to the employee's job tab
  2. Click "Make a Change"
  3. Enter the desired changes and set the effective date to the day in the past when this change went live, then click "Save".
  4. The employees historical job info will now show as a point on the timeline below their current job info.

NOTE: The employee's oldest effective date will automatically be marked as their start date.

Did this answer your question?