When employees work overtime, some companies give them the choice to bank that overtime as additional time off. In this article, we'll explore 2 ways to handle this in Collage.
Tracking Lieu Time using Time Tracking (recommended)
The Collage Time Tracking module allows you to automatically track overtime, calculate it as lieu time, and seamlessly add it to an employee's lieu time balance.
To start, begin creating a time tracking policy. When you get to the overtime settings, select the "Bank overtime as lieu time" setting under Standard or Custom:
Unless your company has specific policies that the overtime multiplier should be different, 1.5x overtime and 2x double overtime are the standard provincial regulations for overtime.
You can also select which time off type lieu time will be added to: you can choose to track it as part of a Vacation balance, or as part of a separate Lieu Days balance.
Once you have created your time tracking policy and employees are tracking their time off, all of their overtime will automatically be calculated and subsequently converted into lieu time:
After their timesheet has been approved, a lieu days transaction will be posted for the end of their pay period. At the very end of the pay period, lieu days will be added to their balance:
If any changes are made to their timesheet before the end of the pay period that affect the amount of lieu time they earned, that will be reflected in the days added to their balance.
Tracking Lieu Time Manually
If you are using a separate time tracking tool outside of Collage, or need a way to handle partial lieu days (i.e. where an employee earns overtime that they are paid AND overtime that is banked as lieu time), you can choose to track lieu time manually.
To do this, calculate the amount of lieu time the employee earns in your external time tracking tool, and add it to their lieu time balance as a manual adjustment. To learn more about manual adjustments, view our article here.
Questions? Reach out to your account manager for help, email us at support@collage.co or use the live chat in the bottom right of your Collage screen.